Spam email is a pain in my business!
  Are you sick and tired of sifting through the spam
  folder of your email account, for long periods of time,
  to spot just ONE legitimate email?


  You know....that email that you have been impatiently expecting for DAYS!! Are you fed up with receiving bold, blatant emails and headlines such as "product recommended by your friend John", or "make $1,000,000.00 at the push of a button", or "get Viagra here", and other annoying messages?? 

If any of these problems sound like your situation, you may want to keep reading to learn a few BIG tips on preventing spam email in your business. Here are five PROVEN tips to prevent spam email:
  
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 Always use an alternate & "unimportant" email address
 
Depending on your job description and your status (business owner or an employee), you will most likely share your email address with many websites, people and companies. This includes webinars, newsletter subscriptions, business listings, search engines as well as many other possibilities. At any rate, constantly "giving out" your personal information can eventually lead to disaster.
 
Many companies utilize a policy that dictates how your personal and/or business information is used, including how it will NOT be used or shared with others. The problem is, there are many companies that you cannot rely on, when it comes to your data being safe. Unfortunately, several unscrupulous companies will share your contact information with other parties, which will cause the amount of spam you receive to increase significantly.

ALWAYS create and use a "throw-away" email address when prompting in an online registration (when possible). Having an alternate address can noticeably work towards preventing spam email in your business!
  
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 Pay for  Private Registration" when registering a domain
 
One big mistake made by business owners or website owners who register a domain, is failing to register that domain "privately", so his/her contact information remains hidden to the general public. Believe it or not, registering a domain name in this fashion is a very large piece of the puzzle, in your plan of preventing spam email.
 
Whenever a domain name is registered, the contact information of the person who registered the domain, can be seen by anyone who chooses to search.  In saying this, someone could easily query your contact information, by visiting a site such as www.whois.com and enter your domain URL to receive all of the contact information that was given to the registrar (i.e. Godaddy) during sign-up.

 Could you imagine a spammer visiting such a website, and obtaining your name, email address, street address etc; then spamming the LIFE out of you?!
 
 When you register "privately", a spammer will not have access to your contact information when querying on a site such as whois. Please note that - although your information will be "hidden", a savvy spammer has several tactics to use to "work around" the private registration, making it very important to utilize ALL of these tips in preventing spam email.
  
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   Use the "high" setting for your spam/junk email filter
 
The spam filtering feature is usually used incorrectly by people, or it is not used at all. Although spam filters vary in name (which depends on who authored the software), the purpose remains the same; preventing spam email from reaching your inbox. A filter that is set to a low setting, may allow many spam email to pass through into your inbox.

A filter that is set too high, may not allow many of your legitimate emails to reach your inbox at all.  I recommend that you set your spam filter to "high", instead of a low or medium setting. Setting your filter to high will allow most if not all of the spam email to be filtered out, while also capturing several legitimate emails as well.

One good workaround to use in conjunction with the "high" setting, is to create "rules" within your email program, which will mark certain domains and email addresses as "safe", thus passing them along to your inbox. If you have a junk email filter that hasn't been activated or is set to "low" you should look into changing that setting TODAY, to help in preventing spam email from taking over your email account!
 
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      Avoid creating predictable email addresses 
 
Spammers can be very resourceful sometimes! Pretend for a moment that your company has published your first and last name on the website (but no email address listed), and your name is Betty Doe. Since the spammer has located the name of a person at the company, he or she can try different versions of your name, such as:  bdoe@yourcompany.com, or bettydoe@yourcompany.com, or betty@yourcompany.com.
 
Guess what...if ANY of the email addresses listed above ARE actually yours, be on the lookout for a boatload of spam soon to come! It is ALWAYS important to remember that a spammer can many times "discover" what your email address is, by knowing your name. Choosing NOT to create a "first-last-name-based" email address when your name is listed on a website, is a smart move in preventing spam email.
 
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    Do not store "cookies" within your internet browser
 
The last tip that I recommend in preventing spam email, is to change the "history" settings of your web browser. Cookies are files that are stores on your computer's hard drive when you visit a website. Cookies allow websites to load faster, and is what makes a site "remember" details regarding your online surfing, such as the day and time of your last visit to a particular site. 

Many internet users allow cookies (part of the browser history) to remain on a computer for 30, 60 or 90 days or more. Believe it or not, storing cookies can actually contribute to receiving MORE spam email!
 
Cookies are "read" by websites that you visit as well as being read by malware that could exist on your computer without you knowing. Cookies contain details on your online browsing and other possibly sensitive information that you don't want the general public knowing which can include: what websites you frequent, how long you visit any particular site, what products you were interested in on the website, the theme of the website(s) and more.
 
Who would actually WANT to give a spammer access to their sensitive and detailed information? What would you think if you constantly received hoards of email related to the items that you like to purchase and the sites that you frequent? Sounds BAD doesn't it?

ALWAYS remember to delete the cookies stored on your computer regularly, which can usually be done by not allowing your browser to store any history at all.

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    CALL OR EMAIL US WITH ANY SPAM QUESTIONS!

Hopefully these tips will prove useful to your business, and you will apply these tips so you too can enjoy the peace of mind of receiving little to no spam email. If you would like more tips on how to prevent spam email in your business, feel free to contact us for a totally free, no obligation-consulation!

Happy Computing! 

Jarvis Edwards

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